Mekong Regional Partnership Officer

Oxfam Australia

About Company:
Oxfam Australia (OAU) East Asia has portfolio development humanitarian programmes implemented through other Oxfam affiliates, local partners, local government authorities, networks and small but significant number programmes implemented directly by our own staff. With other Oxfam affiliates we retain humanitarian response capacity. Our sources funding include institutional back donors (primarily AusAID, EC private trusts) community support income (including key supporters). Our partners include Government, other international organizations cover wide range size organizational capacity. We work many the more remote areas the region, integrating long term development, humanitarian response advocacy lobbying interventions order deliver greatest impact the poor.
JOB TITLE :Mekong Regional Partnership Officer
Schedule :Full-Time
LOCATION:Phnom Penh.

RESPONSIBILITY:

    PROGRAM SPECIALTY
       - To work closely with the regional team to identify and provide support to partners to contribute to the regional objectives by assisting with the appraisal, monitoring and evaluation of projects and ensuring quality in line with the operational plan, program policies and program management framework
       - Assist the Program Coordinator with regional program and financial management support to partners and staff for the preparation, monitoring and reporting of budgets, contracts, remittances, narrative reports and financial acquittals for institutional and major donors in accordance with internal systems, processes and audit requirements
       - Provide administrative support to the regional program including i) the tracking and monitoring of grants, budgets and expenditure ii) logistical arrangements for partner liaison and iii) support to the regional staff on partner management
       - Assist partners and potential partners in the preparation of agreements and funding arrangements
       - Edit and proof read documents and reports prior to their publication and/or circulation to stakeholders and donors
       - Ensure the maintenance of program information management systems including computer and paper filing systems and web based communications
       - Ensure the logistics for convening partner meetings and advocacy processes e.g. external policy review processes, planning and evaluation processes
       - Ensure routine correspondence relating to the program is done and, in the absence of the Program Coordinator, refer urgent important matters

    BUSINESS SERVICES
       - To work closely with the Mekong regional team and liaise with the Head Office Program Support staff to ensure financial accountability that meets the regional office’s financial and reporting obligations
       - Monitor program expenditure against budget including receipt and expenditure of funds from other Oxfam affiliates and financial reporting to back donors in accordance with contractual requirements
       - Coordinate payments to partners including transfer of funds, following up incomplete and late reports and ensuring accurate financial record keeping
       - Directly support and assist in building the capacity of partner staff to prepare, monitor and report against budget
       - Actively contribute to the development, implementation and monitoring of agency financial policies and procedures
       - Participate, as a member of the regional program team, in the development of relevant policies and program strategies
       - Undertake all job responsibilities in a manner consistent with all Oxfam HR policies and procedures including Diversity, Equal Employment Opportunity and Occupational health and Safety guidelines

    MANAGEMENT
       - The position has no responsibility of supervision of staff but may assist in the coordination of volunteers and programme partners as required
       - Required to undertake job responsibilities in a manner consistent to EEO, gender and OHS policies and procedures
       - Monitor workload and work environment and take responsible steps to minimize risks for self and others

REQUIREMENTS:
    PROFESSIONAL ATTRIBUTES
        Actively demonstrate Oxfam’s values and a commitment to promoting diversity and gender equality
        Commitment to adhere to Equal Employment Opportunity and Child Safe Policies
        Ability to work autonomously and as a member of a team with patience and tolerance for other perspectives
        Capacity to produce high quality outputs under pressure
        Commitment and taking an active role to share knowledge and build skills within the team and partners
        Commitment to Oxfam Australia’s development philosophy, principles and objectives
        High level skills in written and spoken English

    SKILLS AND EXPERIENCE
        Demonstrate high level reporting and planning experience, including developing and implementing efficient and accountable programme and financial management systems and procedures
        Proven ability to efficiently administer financial systems to ensure accountability whilst maximizing simplicity and transparency
        High levels of computer literacy particularly MS office, emails and internet
        At least 5 years experience with financial and administrative systems related to partner and programme administration
        Experience in development processes and development challenges in the region
        Knowledge of key gender issues and understanding of the relationship between gender equality and human rights (desirable)
        A degree/diploma in relevant discipline
        Understanding on how financial systems contribute to programme management
        Written and oral communication skills including the capacity to relate both to the internal and external constituencies of a large organization

HOW TO APPLY :

Participation support partner meetings workshops may require travel within outside Mekong region. It a condition employment that staff abides by agency security safety protocols, policies procedures and Oxfam International Security Protocols. salary will set according the Oxfam Australia remuneration guidelines. Send your applications this position by email using contact details below  before deadline at 5.00  PM,  Wednesday 17 October 2012. We would like receive cv and cover letter stating your motivation the application (if possible) example a report written by you. Don’t send copies diploma’s/certificates etc.   selection process will consist a written test an interview, both planned in week 21-26 October 2012. Only short-listed candidates will contacted. We are recruiting internally externally at same time, internal candidates have preference over external candidates.

    Name : Oxfam Australia
    Email : Oxfam.aus_cambodia@oxfam.org.au
    Website: www.oxfam.org.au

Closing date :
17-Oct-2012